HaulbaseThe flat price and the days it covers
We read six bin price lists, two in Nova Scotia and four in Ontario, from five companies. None of them rents a bin by the day. Each posts a price that covers a set number of days: five on one listing, six on another, and seven or a week on the other four.
The price is flat because your cost is flat. A bin that comes back in three days took the same drop off and the same pickup as one that stayed all seven. One Halifax listing says it in plain words: finish early and the cost stays the same.
Two of the six charge one price for every size and bill disposal on top. The other four step the price up by size. One Kitchener listing runs from $169 for a 4 yard bin to $225 for a 20 yard bin for a week, with the weight billed on top.
The price of an extra day
Only two of the six post it: $10 a day on one and $20 a day on the other. A third says a daily rate starts on the eighth day and gives no figure. The other three post none on the pages we read.
Post yours. A bin that sits 21 days on a 7 day price is 14 extra days. That is $140 at $10 a day and $280 at $20. Set it against what the same bin earns on a fresh rental, and pick a figure that makes a parked bin pay its way.
Then decide who names the pickup day. A customer often does not know when the job will be done. Let them call when the bin is full, and bill the days it was really out.
The weight: tonnes included, or every tonne billed
The scale ticket gives you one number, the net weight. The six listings bill it two ways.
Two include some weight in the price. An Ottawa listing includes 1 tonne in a 9 yard bin, 1.5 in a 14 yard and 2 in a 20 yard, then charges $150 a tonne past that. A Brantford listing includes 1.25 tons in an 8 yard bin and up to 2.5 in a 30 yard, then $110 a ton.
Four include none. A Kitchener listing adds $129 a ton to every rental, with a one ton minimum. A Barrie listing charges $135 for the first tonne or any part of it. A Halifax listing passes the landfill's fee through at cost, with no markup. The sixth adds disposal on top and posts no rate.
Three listings say how weight past the first amount is billed, and all three say prorated. Bill what the ticket says. A customer can check a prorated bill against the ticket.
Check your tonne rate against the landfill
Whichever way you bill, the landfill sets your cost. Halifax's Otter Lake landfill charges $13.55 per 100 kg plus HST, which is $135.50 a tonne. Toronto's drop-off depots charge $189.86 a tonne for garbage and renovation waste.
Now put a bin on the scale. One Halifax listing says a full 14 or 20 yard bin is usually 2 to 3 tonnes. At $135.50 a tonne that is $271 to $406.50 before tax.
Two or three tonnes at the landfill can cost more than the bin rents for.
So every tonne you include is a cost inside your flat price. And a rate past it that sits below the landfill's loses money on each extra tonne.
The material matters as much as the weight. Fredericton's regional landfill charges $109 a tonne for regular garbage and $45 for construction and demolition material in 2026. One allowance across both overcharges one customer or undercharges the other. A bin for each material, with its own rate, fixes that.
Landfill rates move. Fredericton's garbage rate went up for 2026. If your tonne rate is typed into a price list, check it against the landfill's own page at the start of each year.
Fuel and the drive
Two of the six listings add a fuel charge. One adds 17% as a fuel and environmental charge. The other says a fuel surcharge may apply. If you charge one, post the percent, so it is on the page before it is on the bill.
Two say the price depends on where the bin is going, and neither posts what that costs. That turns the price into a phone call. Post the area your flat price covers and a rate per kilometre past it, and the customer has the whole price before they call.
What to put on your price list
Six things, in writing, cover everything above.
- The price, and the days it covers.
- What each extra day costs.
- The tonnes included and the rate past them, or that every tonne is billed and at what rate.
- That weight is billed as weighed.
- Any fuel charge, as a percent.
- The area the price covers, and the rate past it.
Where Haulbase fits
Haulbase is rental and delivery software built in Nova Scotia for yards in Canada. It prices a bin the way this article lays it out.
- One flat price for the days you choose, and your own price for each extra day after them.
- A bin can go out with no set return day. The customer picks a drop off day, calls you when it is ready, and is billed for the days it was really out.
- At check-in you type the net weight off the scale ticket. Set the tonnes included and the rate past them, or include none and every tonne is billed.
- A fuel surcharge or any other charge goes on the bill at check-in as its own line, in dollars or as a percent of the rental.
- Delivery is priced from the customer's address by road distance, so the price is on your page before anyone calls.
It is free for 30 days, with no card. After that it is $47 a month, and Haulbase takes nothing from what your customers pay. Card payments and deposit holds run through your own Stripe account, and Stripe's card fee is separate.
We set your page up with you, from your own price list and photos.